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ArchiveLM Terms and Conditions

Effective date: 2026-05-12 Last updated: 2026-05-12

1. Agreement to terms

These Terms and Conditions ("Terms") form a binding agreement between Michael De La Guera ("ArchiveLM," "we," "us") and the individual or entity ("you") accessing the website at archivelm.com and its associated services (collectively, the "Service").

By creating an account, requesting beta access, uploading content, or otherwise using the Service, you agree to these Terms, our Privacy Policy, our Acceptable Use Policy, and our Content Policy, each incorporated here by reference. If you do not agree, do not use the Service.

You must be at least 18 years old to use the Service.

2. The Service

ArchiveLM provides AI-powered extraction, structuring, semantic search, and research tooling for historical document collections. Specific features available to you depend on your access tier and may evolve over time. We do not guarantee any specific feature, performance level, or uptime unless we have signed a separate written service-level agreement with you.

The Service is provided on an "as available" basis. We may modify, suspend, or discontinue any part of the Service at our discretion. Where reasonable and not legally precluded, we will provide notice before discontinuing material features.

3. Beta access

The Service is currently offered as a private beta. Beta access is granted at our discretion based on your application and is revocable at any time without cause. During beta, additional limitations apply:

  • Features may be unstable, change without notice, or be removed
  • Performance and uptime are not guaranteed
  • Free or discounted access does not create entitlement to ongoing access at the same terms after beta
  • We may use aggregated and de-identified usage data from beta participants to improve the Service

4. Your account

You are responsible for maintaining the security of your account credentials and for all activity that occurs under your account. You agree to:

  • Provide accurate and current information when creating an account
  • Notify us immediately of any unauthorized access at hello@archivelm.com
  • Not share your account credentials with anyone outside your authorized organization
  • Not impersonate another person or misrepresent your affiliation

We may suspend or terminate accounts that violate these Terms, the Acceptable Use Policy, or applicable law, with or without notice.

5. Your content

5.1 Ownership

You retain ownership of all documents, text, images, and other content you upload to the Service ("Your Content"). You retain ownership of all extractions, structured data, search results, and AI-generated outputs derived from Your Content within your account.

5.2 License to operate the Service

You grant us a limited, non-exclusive, royalty-free, worldwide license to host, store, process, transmit, display, transcode, index, and create derivative works of Your Content solely as needed to provide the Service to you. This license terminates when you delete the content or close your account, except as necessary to:

  • Complete in-flight processing
  • Maintain backup copies for the periods stated in our Privacy Policy
  • Comply with legal retention obligations

5.3 Your representations

By uploading Your Content you represent and warrant that:

  • You have all rights necessary to upload and process the content
  • The content does not infringe any copyright, trademark, privacy, or other right of any third party
  • You have lawful authority to process any personal data the content contains, including (where applicable) under GDPR, HIPAA, CCPA, or other privacy law
  • The content does not violate our Acceptable Use Policy

5.4 Removal

We may remove Your Content if we have reason to believe it violates these Terms, our policies, or applicable law. Where we remove content, we will notify you unless legally precluded from doing so. For copyright concerns, see our DMCA Policy.

6. AI features and outputs

The Service uses artificial intelligence to extract, structure, search, and reason over Your Content. AI outputs may be inaccurate, incomplete, biased, or otherwise unsuitable for your purposes. You agree that:

  • AI-generated outputs are provided without warranty of accuracy and should be verified against source documents before being relied upon
  • You are responsible for evaluating fitness-for-purpose of any AI output
  • Citations and source attributions returned by AI features are best-effort and may contain errors
  • Where AI features extract or structure source content, the extracted content reflects what was in the source — including content reflecting historical biases, prejudices, or inaccuracies. See our Content Policy for the full institutional position.

7. Acceptable use

You agree to comply with our Acceptable Use Policy, which is part of these Terms. Violations may result in immediate suspension or termination.

8. Fees and billing

Where the Service includes paid plans:

  • Fees are stated at the point of subscription and may include monthly recurring charges, per-page processing charges, and one-time project fees
  • We charge through Stripe; you authorize us to charge your payment method on the agreed schedule
  • All fees are in USD unless stated otherwise and are exclusive of applicable taxes
  • Subscription fees are non-refundable except as required by law or specifically offered as a refund at our discretion
  • We may change fees with 30 days' notice to you; continued use after the effective date constitutes acceptance
  • Failure to pay may result in suspension or termination of paid features

For active beta participants, all features are provided without charge unless otherwise agreed in writing. Beta participation does not entitle you to any specific pricing post-beta.

9. Intellectual property — the Service itself

We and our licensors own all right, title, and interest in the Service itself, including its software, models, designs, brand assets, documentation, and any improvements. You receive no right to our intellectual property other than the limited right to use the Service per these Terms.

You may not:

  • Copy, modify, reverse-engineer, or create derivative works of the Service
  • Resell the Service or use it to provide a competing service without our written permission
  • Remove or obscure any proprietary notices
  • Use any automated means (scrapers, bots) to access the Service except as we explicitly permit

10. Third-party services

The Service relies on third-party providers (including Supabase, Vercel, Google AI, OpenRouter, Resend, Stripe, and others listed in our Subprocessors document). We are not responsible for the acts or omissions of third-party providers; their respective terms govern your interactions with their platforms where you interact with them directly.

11. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ACCURACY. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF HARMFUL COMPONENTS, OR THAT AI OUTPUTS WILL BE ACCURATE OR FIT FOR YOUR PURPOSE.

Some jurisdictions do not allow the exclusion of certain warranties; in those jurisdictions, this disclaimer applies only to the extent permitted.

12. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, in no event will Michael De La Guera, its officers, employees, agents, or affiliates be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including loss of profits, loss of data, loss of goodwill, or business interruption, arising from or related to your use of the Service.

Our total cumulative liability arising from or related to these Terms or the Service, regardless of the cause of action, is limited to the greater of (a) the total amount you have paid us in the 12 months preceding the claim or (b) USD 100.

Some jurisdictions do not allow the limitation of certain liabilities; in those jurisdictions, this limitation applies only to the extent permitted.

13. Indemnification

You agree to defend, indemnify, and hold harmless Michael De La Guera and its officers, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising from or related to (a) your use of the Service, (b) Your Content, (c) your violation of these Terms or any policy referenced here, or (d) your violation of any third-party right, including any privacy or intellectual property right.

14. Termination

You may terminate your account at any time by contacting us at hello@archivelm.com or, where available, by using the in-platform account-deletion feature.

We may suspend or terminate your access for any reason on reasonable notice, or immediately without notice if we reasonably believe you have violated these Terms, the Acceptable Use Policy, or applicable law.

Upon termination: your right to use the Service ends; we will delete Your Content in accordance with the retention schedule in our Privacy Policy; clauses that by their nature should survive (Sections 5.2 license tail, 9 IP, 11 disclaimers, 12 liability, 13 indemnification, 15 governing law, 16 disputes, 17 miscellaneous) will survive.

15. Governing law

These Terms are governed by the laws of the Province of Ontario, Canada, without regard to its conflict-of-laws principles.

16. Disputes

Where applicable law allows, the courts of the Province of Ontario, Canada have exclusive jurisdiction over any dispute arising from or related to these Terms. You and we each consent to the personal jurisdiction of those courts.

For consumer users in jurisdictions where mandatory arbitration is not enforceable, this clause does not apply, and applicable consumer-protection forums remain available.

17. Miscellaneous

  • Entire agreement. These Terms (together with the policies they incorporate) are the entire agreement between you and us on the subject.
  • Severability. If any provision is held unenforceable, the remaining provisions continue in effect.
  • No waiver. Our failure to enforce a provision is not a waiver of our right to enforce it later.
  • Assignment. You may not assign these Terms without our written consent. We may assign these Terms in connection with a corporate transaction.
  • Notices. We may give you notice through your account email; you may give us notice at legal@archivelm.com.
  • Force majeure. Neither party is liable for delays or failures caused by events beyond reasonable control.

18. Contact

Michael De La Guera (business mailing address available on request — write to legal@archivelm.com) legal@archivelm.com

Version: 1.0

Questions about this document? Email legal@archivelm.com.